Free Time Tracking Tools for your Business to Maximise Operation Efficiency

4 Feb

“There are not enough hours in the day.”

Whether you're managing a small team or juggling multiple projects, understanding where your time (and everyone’s time!) goes is crucial for improving efficiency and boosting productivity.

Maybe, you are one of those people who is able to document every task you complete in a neat, organised agenda that is your pride and joy, categorising each entry by colour, category and has a tag system for everything… well if that is the case, I would suggest a change of career. Please get in touch with us, because we need someone like you!

For all of us mortals, instead, a great way to have an insights in our operations and improve them is using Time Tracking Tools. These solutions allow you to record the time spent on different tasks and categorise it using a timer with a "start" and “stop” button, or to record the time manually - forgot to start the timer again, don’t you?.

Other services even allow you to track activities automatically: they actually record your actions, the tabs and software you use, allowing you to then review the entries and confirm them before sharing.

Recording time only would be of no use without the possibility to organise it by projects, clients, or even task types. For example, you might track time spent on client meetings, admin work, or research. Some tools also let you tag specific activities (e.g., “urgent,” “low priority,” or “billable”), providing even more granular insights into how your time is spent. Useful, especially if you bill your clients on a hourly basis.

The best feature of these time tracking tools is the possibility to generate reports to show you how much time is spent doing what, but moreover it shows trends over days, weeks, or months. This allows you to identify time drains, optimize your workflow, and make better decisions about resource allocation.

What’s more? Most of these solutions also are cloud based and sync across multiple devices, with apps compatible with Android and iOS.

Free Time Tracking Solutions Comparison Table

Achievist Solutions tried some of the Time Tracking solutions out there and put together a little comparison table on what they can be used for. Highlighted are the features for the free and paid versions, so that you can choose what you need.

We want to underline how we are NOT sponsored by these companies NOR we believe the information below is complete: it reflects user preference. Also, the information could be not up to date at the time you are reading this post.

Feature	TimeCamp	Homebase	MyHours	Connecteam	Toggl Track	Clockify
Time Tracking	✔️ Manual time entry; automatic tracking available in paid plans	✔️ Manual clock-in/out; no automatic tracking in free plan	✔️ Manual time entry; no automatic tracking in free plan	✔️ Manual clock-in/out; automatic tracking features in paid plans	✔️ Manual time entry; automatic tracking features in paid plans	✔️ Manual time entry; automatic tracking features in paid plans
Task/Project Management	✔️ Basic project management; advanced features in paid plans	✔️ Basic scheduling; advanced features in paid plans	✔️ Basic task management; advanced features in paid plans	✔️ Basic project management; advanced features in paid plans	✔️ Basic task management; advanced features in paid plans	✔️ Basic project management; advanced features in paid plans
Reporting & Analytics	✔️ Basic reporting; advanced features in paid plans	✔️ Basic reporting; advanced features in paid plans	✔️ Basic reporting; advanced features in paid plans	✔️ Basic reporting; advanced features in paid plans	✔️ Basic reporting; advanced features in paid plans	✔️ Basic reporting; advanced features in paid plans
Paid Plans	✔️ Offers advanced features in paid plans	✔️ Offers advanced features in paid plans	✔️ Offers advanced features in paid plans	✔️ Offers advanced features in paid plans	✔️ Offers advanced features in paid plans	✔️ Offers advanced features in paid plans
Integrations	✔️ Integrates with Trello, Asana, QuickBooks, etc.	✔️ Integrates with payroll software, Google Calendar	✔️ Integrates with Asana, Google Sheets	✔️ Integrates with payroll systems, Slack	✔️ Integrates with Asana, Zapier	✔️ Integrates with project management tools like Trello
Best For	Freelancers and project-based teams	Small businesses needing employee scheduling	Teams focused on project management and task tracking	Field workers and remote teams	Creative teams and individual professionals	Organizations with diverse time tracking needs